PA to Managing Director - Business Administration Level 3 Apprenticeship
ENSIGNA CONSTRUCTION LTD

This apprenticeship position provides an excellent opportunity to develop administrative, organisational and communication skills while working directly with the Managing Director of a growing construction company. You will provide high-quality PA and administrative support, ensuring the Managing Director’s office runs efficiently.

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What will the apprentice be doing?

• Inbox Management: Monitor, prioritise and organise the Managing Director’s inbox, flagging urgent items and drafting responses when appropriate
• Call Handling: Manage inbound and outbound calls on behalf of the Managing Director, ensuring messages are logged and followed up
• Diary Coordination: Schedule meetings, appointments and travel arrangements, ensuring effective time management and avoiding conflicts
• Document Typing & Editing: Type up quotations, proposals, and amendments accurately and efficiently, ensuring formatting is consistent and professional
• External Communication: Distribute project-related documents to clients, consultants, and subcontractors in a timely and organised manner
• Site Information Support: Provide team members and stakeholders with accurate site details including addresses, access instructions, and key points of contact
• Meeting Administration: Attend internal and external meetings to take minutes, type them up, and distribute to all relevant parties.
• Job Administration: Provide admin support for 10–15 live projects at any one time including data entry, completion of pricing templates, and file organisation
• Procurement Support: Assist with placing orders for subcontractors and materials in line with procurement procedures
• Purchase Orders: Raise purchase orders using the company’s internal systems and liaise with finance or site teams as required

What is the expected career progression after this apprenticeship?

• Successful apprentices may progress into a permanent full-time role, with potential for further training in senior administration, project support, or executive assistant roles

Annual wage

£15,999.88 a year

Expected duration

1 Year 6 Months

Possible start date

01 Aug 2025

Date posted

19 Jun 2025

Reference number

1000327048

Positions

1 available

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Number skills, Analytical skills, Logical, Team working, Initiative, Patience, Multi-tasking

Qualifications

GCSE Maths and English (Grade A*-C / 9-4) Essential

Things to consider

Smart-Casual workwear – no sports trainers, clothing/tracksuits.